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Messages to U.S. Citizens

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Final Opportunities to Return Voted Ballots 

22 October 2014

The majority of states require voted ballots to reach local election officials by the close of polls on Tuesday, November 4.  U.S. citizens who want to participate in the 2014 U.S. elections should already have returned their absentee ballots to their local election officialsU.S. embassies and consulates are not polling places; same-day in-person voting is not available outside the United States.

Never received your ballot?  If you have registered to vote and requested your absentee ballot prior to your state’s registration and absentee ballot request deadlines but have not yet received your ballot, you should immediately complete and return a Federal Write-in Absentee Ballot to ensure your vote reaches election officials by your state’s deadline.  If your regular ballot arrives later, go ahead and complete and return it as well.  Your Federal Write-in Absentee Ballot will only be counted if your regular ballot does not reach local election officials by your state’s deadline.  Your vote will not be counted twice.

Ballot not yet sent to local election officials?  If you wish to participate in this election and have not yet sent your ballot to your local election official, you should consider returning your ballot to the United States via an express courier service such as FedEx, UPS, or DHL.  Some states or counties may allow you to return your voted ballot electronically.  Ballots sent to local election officials via express courier service do not receive standard postmarks, so voters using this method should confirm delivery on or before November 4 prior to payment and shipment.  Check your state’s voting procedures at www.FVAP.gov for guidance.

Returning your Federal Write-in Absentee Ballot by email or fax.  If you have previously registered to vote and requested an absentee ballot but it has not yet arrived, the following states allow voters to use email or fax to send signed, voted Federal Write-in Absentee Ballots to local election officials:  Arizona, California (fax only), Colorado, Delaware, District of Columbia, Florida, Hawaii (fax only), Indiana, Kansas, Maine, Massachusetts, Mississippi, Montana, Nebraska (paper copy must also be mailed), Nevada, New Jersey (paper copy must also be mailed), New Mexico, North Carolina, North Dakota, Oklahoma, Oregon (paper copy must also be mailed), South Carolina, Utah, Washington, and West Virginia.  Check your state’s voting procedures at www.FVAP.gov for guidance.

Returning your ballot by mail.  Ballots sent via regular international mail at this late date are unlikely to reach local election officials by state ballot receipt deadlines.  If you still wish to send your voted ballot via mail, place your voted ballot in a U.S. postage-paid envelope addressed to your local election officials.  Drop it off at the Gate 6 of the Embassy in New Delhi between the hours of 8:30 a.m. and 5:00 p.m., Monday – Friday, and we will send it back home for you without the need to pay international postage.  If you can’t visit the Embassy in person, ask a friend or colleague to drop it off for you.  If it’s easier for you to use India’s postal system, be sure to affix sufficient international postage, and allow sufficient time for international mail delivery. 

HELP SPREAD THE WORD ABOUT OVERSEAS VOTING.  Please help spread the word to your friends, family, and colleagues that now is the time to start thinking about overseas voting.  Consider posting to your Twitter, Instagram, Facebook or other social media account that you are an active voter and will be dropping off or mailing your Federal Post Card Application or completed ballot.  Use #ProudOverseasVoter to help get the word out about voting.

Need help?  You can get in-person assistance from our Embassy Voting Assistance Officers by calling 2419-8000 on weekdays during working hours, and requesting to speak to the American Citizen Services unit.  

Have Other Questions?  Please contact Embassy New Delhi’s  Voting Assistance Officer at 2419-8000 or at VoteNewDelhi@state.gov.

Confirm your registration and ballot delivery online.  Learn more at the Federal Voting Assistance Program's (FVAP) website at www.FVAP.gov.

 

Absentee Voting Week is September 29-October 6

Be an Active Voter by taking the necessary steps to vote in the 2014 U.S. elections and participating in Absentee Voting Week!

In many states, the voter registration deadline for the November 2014 elections is October 6.  For some voters this might mean their paper voter registration and absentee ballot request must reach their local election officials by October 6.  In order to vote in the November 2014 elections, all overseas U.S. citizens need to have completed a Federal Post Card Application (FPCA) in 2014.  Whether you are a first-time voter or have already received ballots and voted absentee in past elections, you must complete an FPCA each year to ensure you are able to participate in elections as an overseas absentee voter.  

If you have already completed a Federal Post Card Application (FPCA) in 2014 and requested electronic delivery of your ballot, you will be receiving your blank ballot or instructions for how to access your ballot soon if you have not already received it.  If you are not sure about the status of your absentee ballot request you should contact your local election officials in the United States or check the status of your registration via your state’s voter registration verification website. 

You may drop off your ballot at U.S. Embassy New Delhi, in the lobby area of Gate 6, for forwarding to the United States via pouch. Normal mail time from New Delhi to the United States via this channel is 10 days. 

HELP SPREAD THE WORD ABOUT OVERSEAS VOTING 

Please help spread the word to your friends, family, and colleagues that now is the time to start thinking about overseas voting.  Consider posting to your Twitter, Instagram, Facebook or other social media account that you are an active voter and will be dropping off or mailing your Federal Post Card Application or completed ballot.  Use #ProudOverseasVoter to help get the word out about voting. 

If you have never voted while overseas before, it’s not too late. The process is easy ­-- just follow these steps:

  1. Complete a Federal Post Card Application (FPCA) 

Whether you are a first-time voter or have voted absentee in past elections, complete an FPCA to receive your ballot this fall.  It allows you to register to vote and request absentee ballots for all elections for federal offices (presidential and state primaries, run-off, special, and the November general elections) during the course of the year in which you submit the FPCA.  Local election officials in all U.S. states and territories accept the FPCA.

The online voting assistant available at FVAP.gov is an easy way to complete the FPCA.  It will ask you questions specific to your state and tell you if electronic ballot delivery is possible.  No matter which state you vote in, we encourage you to ask your local election officials to deliver your blank ballots to you electronically (by email, internet download, or fax, depending on your state).  Be sure to include your email address to take advantage of electronic delivery.  The online voting assistant will generate a printable FPCA, which you can then print and sign. 

2. Submit the Federal Post Card Application (FPCA)

    You, or a friend or family member can drop off your FPCA at Gate 6 of the U.S. Embassy.  If you prefer, you can send your FPCA or ballot directly to your local election officials via international mail or professional courier service at your own expense. 

    3.    Receive Your Ballot

    After submitting your FPCA, most states allow you to confirm online your registration and ballot delivery selection.  States are now required to send out ballots 45 days before an election for federal office (President, U.S. Senate, or U.S. House of Representatives) to any overseas U.S. citizen who has completed an FPCA. 

    4.    Return Your Ballot

    As with the FPCA, you can return your voted ballot to your local election officials free of charge via the nearest embassy or consulate or mail it directly at your own expense.

    Your Vote Counts

    Many U.S. elections within the past ten years have been decided by a margin of victory of less than 0.1%.  All states are required to count every absentee ballot as long as it is valid and reaches local election officials by the absentee ballot receipt deadline (differs by state). 

    Be an educated voter.  Check out the FVAP links page for helpful resources that will aid your research of candidates and issues.   You can also read national and hometown newspapers online, and search the Internet to locate articles and information. 

    To receive information by email about election dates and deadlines, subscribe to FVAP's Voting Alerts (vote@fvap.gov).  FVAP also shares Voting Alerts via Facebook and Twitter.

    If you have any questions about registering to vote overseas, please contact U.S. Embassy New Delhi’s Voting Assistance Officer at 2419-8000 or at votenewdelhi@state.gov.  

    Passport and Notarial Services in Varanasi

    Date: July 16, 2014

    Dear U.S. Citizens:

    The U.S. Embassy in New Delhi, India, will offer off-site passport services for U.S. citizens in Varanasi from 5:00 to 7:00 p.m. on July 23, 2014 at the lobby of The Gateway Hotel Ganges, Nadesar Palace Grounds, Varanasi.  On this date, a Consular Officer and staff will accept passport applications and notarials.  If you plan to attend, please RSVP to acsnd@state.gov.

    Documentary and administrative requirements for passport applications may be found on the Embassy's internet homepage at http://newdelhi.usembassy.gov/service/passports-births-citizenship.htmlPlease read the requirements carefully, as failure to bring all necessary documents may substantially delay the processing of your application. Please bring photocopies of all your documents.

    Payment must be made by demand draft only, in favor of the American Embassy, New Delhi and payable at New Delhi. We will not accept cash or check. Please see the U.S. Embassy website for fee details: http://newdelhi.usembassy.gov/service/other-citizen-services.html

    All new passports are now returned via courier.  You must bring a separate demand draft for the courier service in favor of “First Flight Couriers LTD” for Rs. 350.  The demand draft should be made payable at New Delhi.  Any variation from this will not be accepted by ‘First Flight Couriers LTD’. We cannot accept cash for this service. 

    The officer will not be able to entertain appeals, document submissions or inquiries related to non-immigrant or immigrant visas.

    We look forward to seeing you soon!

     

                                                    July 4th Voting Message

    Celebrate democracy this 4th of July by taking the necessary steps to vote in the 2014 U.S. elections!

    In order to vote in the November 2014 elections, all overseas U.S. citizens need to have completed a Federal Post Card Application (FPCA) in 2014.  Whether you are a first-time voter or have already received ballots and voted absentee in past elections, you must complete an FPCA each year to participate in elections as an overseas absentee voter. 

    New Delhi’s voting assistance officer will be on hand at the 4th of July event, to be held on July 5th at ACSA (see invitation here).  

    If you can’t make it to this event, you can get voting assistance from the U.S. Embassy in New Delhi, between 9:00 A.M. and 12:00 P.M. in the American Citizen Services unit, every weekday except Wednesday, OR drop  off your completed voting forms and ballots addressed to your local election officials, any time between 8:00 A.M. and 5:00 P.M. at the Gate 6 outer reception area.  We will then forward them to the United States.

    If it is inconvenient for you to come to the Embassy, you may send your completed ballot in an outer envelope, addressed to:

    American Citizen Services
    U.S. Embassy, New Delhi
    Shantipath, Chanakyapuri
    New Delhi - 110021 

    If you have never voted while overseas before, the process is easy ­-- just follow these steps:

    1.     Complete a Federal Post Card Application (FPCA)

    Whether you are a first-time voter or have voted absentee in past elections, complete an FPCA to receive your ballot this fall.  It allows you to register to vote and request absentee ballots for all elections for federal offices (presidential and state primaries, run-off, special, and the November general elections) during the course of the year in which you submit the FPCA.  Local election officials in all U.S. states and territories accept the FPCA.

    The online voting assistant available at FVAP.gov is an easy way to complete the FPCA.  It will ask you questions specific to your state and tell you if electronic ballot delivery is possible.  No matter which state you vote in, we encourage you to ask your local election officials to deliver your blank ballots to you electronically (by email, internet download, or fax, depending on your state).  Be sure to include your email address to take advantage of electronic delivery.  The online voting assistant will generate a printable FPCA, which you can then print and sign.

    2.     Submit the Federal Post Card Application (FPCA)

    See the information at the beginning of this message for options to drop off your FPCA in person at the U.S. Embassy in New Delhi, or send to the Embassy by mail. 

    3.     Receive Your Ballot

    After submitting your FPCA, most states allow you to confirm online your registration and ballotdelivery selection.  States are now required to send out ballots 45 days before an election for federal office(President, U.S. Senate, or U.S. House of Representatives) to any overseas U.S. citizen who has completed an FPCA. 

    4.     Return Your Ballot

     As with the FPCA, you can return your voted ballot to your local election officials free of charge via the U.S. Embassy in New Delhi or mail it directly at your own expense.  Again, refer to drop-off or mailing instructions at the beginning of this message.

     Your Vote Counts

    Many U.S. elections within the past ten years have been decided by a margin of victory of less than 0.1%.  All states are required to count every absentee ballot as long as it is valid and reaches local election officials by the absentee ballot receipt deadline (differs by state). 

    Be an educated voter.  Check out the FVAP links page for helpful resources that will aid your research of candidates and issues.  Non-partisan information about candidates, their voting records, and their positions on issues is widely available and easy to obtain via numerous websites such as Project Smart Voter.  You can also read national and hometown newspapers online, and search the Internet to locate articles and information. 

    To receive information by email about election dates and deadlines, subscribe to FVAP's Voting Alerts (vote@fvap.gov).  FVAP also shares Voting Alerts via Facebookand Twitter.

    If you have any questions about registering to vote overseas, please contact New Delhi’s Voting Assistance Officer at 011-2419-8000 or at votenewdelhi@state.gov.  

     

    Independence Day Celebration at the U.S. Embassy, New Delhi Open to all U.S. Citizens

    Date:  Saturday, June 29, 2013

    Time:  6:30 p.m. – onwards. Gates will open at 6:15 p.m.  No admittance after 9:00 p.m.

    Place:  ACSA Ballfield (entrance at Gate E, the "ACSA Gate," on Panchsheel Marg across from New Sikkim House, in the Chanakyapuri neighborhood, New Delhi)

    Price:  Rs.300 per person (children under 5 admitted for free)

    ID Requirements:  Valid U.S. Passport

    The program includes fireworks, a live band, DJ, a special raffle, Color Guard, National Anthem presentation, and more! Food and drink coupons are available for purchase at the event.

    Admission Guidelines:  The celebration is open to Adult American citizens and their spouses and children.

    Each guest must bring a valid U.S. passport (or other Photo ID if non-U.S. citizen parent/spouse/child).

    Photo copies of passport or photo ID will not be allowed, bring original document only.

    Unfortunately, non-U.S. citizen extended family members such as cousins, aunts, uncles, grand parents, etc. are not permitted to attend. 

    Security Guidelines:  All attendees are subject to full security screening. Small purses or bags are allowed but they must be thoroughly searched and may delay your entry into the event. Suitcases, umbrellas, coolers, or other large items are banned.

    To RSVP:   Please send the following information for each member of your family to acsnd@state.gov no later than Wednesday, June 24, 2013.

     · Full Name (Your RSVP name must match the name on your  passport)

    ·  Nationality

    ·  Passport number

    ·  If you are not a U.S. citizen, your relationship to the U.S. citizen in your group

    Tickets:  Tickets may be purchased at the door, but please note all attendees must RSVP in advance.  Advance tickets are available at the ACSA snack cart in the outside lobby of the U.S. Embassy's Consular Section.  (The Consular entrance is Gate 6, also called "Visa Gate", on Andre Malraux Marg, between Nyaya Marg and Shantipath.  The snack cart is open Monday through Friday between 9:00 a.m. and 2:00 p.m. and 3:00 and 4:30 pm.  To enter Gate 6, you must bring your passport.)            

    Questions? 

    Call +91 96541 00733, 011-2419 8110 or 011-2419 8717

    E-mail at foodandbeverage@acsaindia.org or kaurr@acsaindia.org

    We hope you will join us!

    Watch our Facebook page for contests and more information!
    www.facebook.com/AmericanCitizenServicesIndia/ 

     

    Festive Greetings and Reminder about Personal Security During the Holidays

    Season’s greetings from the U.S. Embassy New Delhi!  I hope you have been enjoying the holiday season and are able to take some time at the end of the year to spend with family and friends.  Unfortunately, many routine holiday activities such as setting up electric lights, lighting candles, shopping in crowded places, attending holiday parties, and cooking feasts can present opportunities for incidents to occur in the home, in crowds, or on the roads.  Whether you live in New Delhi or are traveling away from home, we hope you exercise caution over the holiday season and keep your personal security and safety in mind.

    As the New Year arrives, consider taking a moment to enroll in the Smart Travelers Enrollment Program (STEP).  Despite the word “travelers,” even those Americans who live in India full-time can still benefit from registering.  U.S. citizens without internet access may enroll directly at the U.S. Embassy or Consulate at their destination.  By enrolling, U.S. citizens make it easier for the Embassy or Consulate to contact them in case of emergency.  

    As always, we want to be sure that U.S. citizens in India have quick and easy access to information related to their health and safety as well as information about our services.  To this end, we have created an American Citizen Services India Facebook page: https://www.facebook.com/AmericanCitizenServicesIndia.  We encourage you to "like" the page to receive regular updates. 

    Updated information on travel and security may also be obtained from the Department of State by calling 1-888-407-4747 toll-free in the United States and Canada or, for callers outside the United States and Canada, a regular toll line at 1-202-501-4444.  For further information, please visit travel.state.gov and consult Worldwide Caution and other consular information sites, including Country Specific Information, for specific countries.  These products and the latest international travel information for U.S. citizens are available on the Bureau of Consular Affairs website

    Happy Holidays,

    Julia Stanley

    Minister Counselor for Consular Affairs, U.S. Embassy New Delhi

     

    Town Hall Meeting with ACS on Friday, May 11th 6pm-7:30 pm IST

    The ACS Unit at the U.S. Embassy in New Delhi will be hosting a Town Hall for American Citizens on Friday, May 11th from 6:00 to 7:00 p.m. at the Embassy Consular Section in Chanakyapuri.

    This is an opportunity for U.S. Citizens to learn more about their Embassy, its mission, and how it can assist Americans in India. Embassy representatives will address areas of interest including security, health, voting, and services available for U.S. Citizens at the Embassy.

    If you are an American citizen or a parent accompanying a minor American citizen and would like to attend this Town Hall, please RSVP to the ACS Unit at acsnd@state.gov or call at 011-2419-0110. Please be advised that all American citizens will be required to bring a valid U.S. Passport. If you are the parent of an American citizen child, please make sure your child brings a U.S. Passport and that you have valid photo identification.

     

    See archived messages here.

    See recent emergency messages here.